The best way to develop a business and create sustainable growth is through systems. By systematically organizing the processes of your company gives everyone clarity on what they need to do, allowing them the opportunity to step out of managerial and tactical posts and deliver tangible results, while holding themselves responsible. This requires a structure that lets you document the rules for your company, ensuring that routine tasks take over leaving time to concentrate on the work that is important most. This is why you need a management system for companies.
The purpose of a management system is to establish guidelines, policies, procedures, and guidelines that ensure that all operations of a company are performed in accordance with the highest standards of practice. These are designed to help achieve several corporate goals such as improving efficiency in operations and financial performance, client relationships and product quality, safety of workers, environmental performance and legislative compliance.
They are usually based on the PDCA cycle, and involve creating systems that document, review and make changes to existing methods in a systematic way. Some of these processes are designed to meet specific requirements such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 information security.
A successful business management system should be user-friendly and accessible to staff throughout the company. This could take the form a lightweight application that allows anyone edit and publish new quality documents or workflows or by making a business flow map accessible via the intranet. Whichever method is used it is crucial that the system is quickly updated so that it is always updated to reflect the current working practices of the company. This minimizes the possibility of it becoming outdated, which is a problem that is typical of more formalized manuals and software programs which require specialist expertise to maintain.
